Executive Assistant to Managing Director - Bali, Indonesia

Are you a highly organized, proactive professional with a passion for supporting executive leadership? We are seeking a dynamic Executive Assistant to provide comprehensive administrative, operational, and coordination support to the Managing Director (MD) in Bali, Indonesia.

Join a leading advertising agency in Bali, Private Advertiser, where you'll play a crucial role in ensuring the smooth operation of the company's Bali office. Your mission will be to support the Managing Director in their strategic initiatives, manage high-level communications, and handle complex administrative tasks with precision. You'll work closely with the MD, senior executives, and cross-functional teams to drive the company's growth and success.

In this role, you'll be responsible for a wide range of tasks, including scheduling and coordinating the MD's calendar, managing travel arrangements, preparing and distributing reports, and handling sensitive correspondence. You'll also be expected to assist with event planning, coordinate with vendors and service providers, and ensure the office runs efficiently. With your exceptional organizational skills and attention to detail, you'll be the backbone of the MD's operations, enabling them to focus on their core responsibilities and strategic goals.

📋 Tanggung Jawab Pekerjaan

• Provide comprehensive administrative support to the Managing Director, including managing their calendar, scheduling meetings, and coordinating travel arrangements.
• Handle high-level communications, including drafting and distributing reports, preparing presentations, and managing correspondence.
• Assist with event planning and coordination, including managing guest lists, sending invitations, and coordinating with vendors and service providers.
• Manage office operations, including ordering supplies, maintaining office equipment, and ensuring the office runs efficiently and smoothly.
• Support the Managing Director in their strategic initiatives, including research, data analysis, and project management.
• Maintain and update the company's database and CRM system, ensuring accurate and up-to-date information.
• Assist with the preparation of board materials and presentations for executive meetings.
• Handle sensitive and confidential information with the utmost discretion and professionalism.

🎓 Kualifikasi & Syarat

• Bachelor's degree in Business Administration, Administrative Management, or a related field.
• Minimum of 5 years of experience in an executive assistant or administrative role, with a strong background in supporting senior executives.
• Proven ability to manage multiple priorities and meet tight deadlines in a fast-paced environment.
• Excellent organizational, time management, and multitasking skills.
• Strong communication and interpersonal skills, with the ability to build and maintain professional relationships.
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Experience with CRM systems, such as Salesforce or HubSpot, is a plus.
• Fluency in English is required, and proficiency in Bahasa Indonesia is a plus.

🛠️ Keahlian

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